Extended Fields & Avatars
Extended fields are the extra details you want from respondents beyond the standard name and email — student ID, company, city, phone number. Once configured, respondents are asked to fill them in on first sign-in.
Both settings live under Respondents → Respondent Settings.
Extended fields
Up to 5 fields. The limit is deliberate: the more you ask for at first sign-in, the more people you lose.
Three field types
| Type | Use for |
|---|---|
| Single-line text | Free input like a student ID or company name; supports a regex check |
| Dropdown | Fixed lists like city or referral source; can allow multiple selections |
| Phone number | A number with a country code, validated automatically |
Per-field options
- Required — they can’t continue without it.
- Unique — the value must not repeat anywhere in the organization. Good for naturally unique identifiers like a student number.
- Placeholder — the grey hint inside the input.
- Regex (text only) — a JavaScript regex without the surrounding slashes, e.g.
^1\d{10}$. - Allow multiple (dropdown only) — lets people pick more than one value.
- Allowed countries/regions (phone only) — restricts the country codes on offer; the first one is preselected, and leaving it empty allows all.
Order and deletion
Fields are shown as an accordion; use Move up / Move down to reorder them. That order is the order respondents fill them in.
When you delete a field definition, values respondents already submitted stay in the database — they’re simply no longer displayed. The confirmation dialog tells you how many definitions will go.
Avatar theme
When a respondent is created or signs up on their own, an avatar is generated at random from the avatar theme you pick, so you don’t end up with a page of grey placeholders.
Themes include Adventurer, Emoji, Lorelei, Thumbs, Robot and Notionist; expand the setting to preview all of them.
Changing the theme only affects respondents created afterwards — existing avatars are not regenerated.